Are you a seasoned professional seeking a dynamic role where your organizational prowess and dedication will directly impact the success of a visionary CEO? We are looking for an Executive Assistant who thrives in a fast-paced environment, ensuring seamless operations and supporting our CEO's ambitious business and personal objectives.
Position Overview:
As the Executive Assistant, you will be the cornerstone of support for our CEO, managing administrative tasks and confidential matters with precision.
Your role involves maintaining the executive suite, coordinating meetings, managing travel arrangements, and serving as a trusted liaison across all levels of the organization.
Key Responsibilities:
Prepare and edit correspondence, presentations, and other vital documents.
Manage the CEO's schedule, appointments, and travel arrangements.
Maintain organization and efficiency in the executive suite.
Record, transcribe, and distribute meeting minutes.
Coordinate business meetings and events as required.
Manage multiple office vendors and handle corporate-related logistics.
Track expenses and collaborate with the Accounting department.
Manage CEO's correspondence including calls and emails.
Interact with and receive incoming executive visitors.
Liaise effectively with internal staff at all levels.
Qualifications:
Minimum 5 years of experience supporting C-suite executives.
Proficiency in Office 365 Suite, QuickBooks, and web applications.
Bachelor's degree in a related field.
Strong understanding of office administrative practices.
Familiarity with accounting, legal, and business principles.
Skills and Attributes:
Expertise in office equipment and mobile assistance applications.
Exceptional communication skills, written and verbal.
Ability to maintain confidentiality with strict adherence to guidelines.
Strong problem-solving and decision-making abilities.
Outstanding organizational and planning skills with acute attention to detail.
Resourcefulness and adaptability in a varied and fast-paced environment.
Success Factors:
Total commitment to the CEO's success and goals.
Self-motivated with the ability to accomplish tasks independently.
Discretion, honesty, and dependability in handling sensitive information.
Calmness under pressure and quick-thinking abilities.
Anticipatory mindset to fulfill the CEO's needs proactively.
Flexibility to adapt to a dynamic work/life schedule.
Previous experience in financial or legal environments is advantageous.
Join our team and become an integral part of a thriving organization, where your dedication and expertise will contribute directly to our CEO's accomplishments and the company's success.
Apply now and be part of a challenging yet rewarding opportunity!
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