Executive Assistant to the Senior Vice Chancellor for Diversity, Equity and Inclusion

Executive Assistant to the Senior Vice Chancellor for Diversity, Equity and Inclusion Category: Professional Positions Subscribe: Department: Diversity, Equity and Inclusion Locations: Albany, NY Posted: Oct 17, 2023 Closes: Open Until Filled Type: Full-time Position ID: 168456 Share About The State University of New York : The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities.
Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory.
In total, SUNY serves about 1.
4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs.
SUNY oversees nearly a quarter of academic research in New York.
Research expenditures system-wide are nearly $1.
1 billion in fiscal year 2022, including significant contributions from students and faculty.
There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum.
To learn more about how SUNY creates opportunities, visit www.
suny.
edu.
Job Description: Provide administrative support to the Senior Vice Chancellor for Diversity, Equity and Inclusion/ Chief Diversity Officer (SVCDEI/CDO) and Hispanic Leadership Institute, Faculty Diversity Program and Graduate diversity Fellowship Program as appropriate; Assist in the management of calendar, including scheduling meetings, appointments, and travel arrangements.
Exercise discretion in committing time, evaluating needs, and ensuring appointments and meetings are organized and timely; Coordinate travel arrangements and reimbursements for members of the office of diversity, equity and Inclusion (ODEI), including booking flights, hotels, and ground transportation; Manage and prioritize tasks, keeping the ODEI staff advised of time-sensitive and issues, ensuring deadlines are met and work is completed to a high standard; Maintain confidential records and files, ensuring that all information is organized and easily accessible; Assist with event planning and coordination, including conferences, meetings, and special projects and events as needed; Conduct research and gather information for the preparation of documents, reports, tables, and charts; Manage the filing system, including organization and maintenance of correspondence, notes, and other required paperwork; Provide meeting support to the SVCDEI/CDO Manage meeting materials, facilitation meetings when needed and attend leadership meetings as needed; Manage daily calendar, schedule meetings, travel and special projects as they arise; Coordinate and manage requests for data and other communications from internal and external customers; Independently respond to inquiries and route them to the appropriate administrative staff to ensure that open inquiries are assigned and addressed; Serve as the primary contact for on answering phones, forwarding calls and taking messages; Available to travel with the office staff as needed.
Work effectively with other offices within SUNY System Administration to achieve these and other tasks.
Requirements: Qualifications Minimum of an Associate's Degree 3-5 years of experience Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously Strong written and verbal communication skills Proficient in Microsoft Office suite and other relevant software programs Ability to maintain confidentiality and handle sensitive information with discretion Strong attention to detail and accuracy Ability to work independently and as part of a team, with excellent interpersonal skills Additional Information: Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications.
The salary range for this position is $56,000 - $67,000.
Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.
Applicants must be currently authorized to work in the United States on a full-time basis.
Application Instructions: Interested candidates are invited to apply online.
Please submit a cover letter, resume and four professional references when applying.
The review of applications will begin immediately and continue until the position is filled.
State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.
ny.
gov.
About The State University of New York : The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities.
Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory.
In total, SUNY serves about 1.
4 million students amongst its entire portfolio of credit- and non-credit-bearing courses and programs, continuing education, and community outreach programs.
SUNY oversees nearly a quarter of academic research in New York.
Research expenditures system-wide are nearly $1.
1 billion in fiscal year 2022, including significant contributions from students and faculty.
There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum.
To learn more about how SUNY creates opportunities, visit www.
suny.
edu.
Job Description: Provide administrative support to the Senior Vice Chancellor for Diversity, Equity and Inclusion/ Chief Diversity Officer (SVCDEI/CDO) and Hispanic Leadership Institute, Faculty Diversity Program and Graduate diversity Fellowship Program as appropriate; Assist in the management of calendar, including scheduling meetings, appointments, and travel arrangements.
Exercise discretion in committing time, evaluating needs, and ensuring appointments and meetings are organized and timely; Coordinate travel arrangements and reimbursements for members of the office of diversity, equity and Inclusion (ODEI), including booking flights, hotels, and ground transportation; Manage and prioritize tasks, keeping the ODEI staff advised of time-sensitive and issues, ensuring deadlines are met and work is completed to a high standard; Maintain confidential records and files, ensuring that all information is organized and easily accessible; Assist with event planning and coordination, including conferences, meetings, and special projects and events as needed; Conduct research and gather information for the preparation of documents, reports, tables, and charts; Manage the filing system, including organization and maintenance of correspondence, notes, and other required paperwork; Provide meeting support to the SVCDEI/CDO Manage meeting materials, facilitation meetings when needed and attend leadership meetings as needed; Manage daily calendar, schedule meetings, travel and special projects as they arise; Coordinate and manage requests for data and other communications from internal and external customers; Independently respond to inquiries and route them to the appropriate administrative staff to ensure that open inquiries are assigned and addressed; Serve as the primary contact for on answering phones, forwarding calls and taking messages; Available to travel with the office staff as needed.
Work effectively with other offices within SUNY System Administration to achieve these and other tasks.
Requirements: Qualifications Minimum of an Associate's Degree 3-5 years of experience Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously Strong written and verbal communication skills Proficient in Microsoft Office suite and other relevant software programs Ability to maintain confidentiality and handle sensitive information with discretion Strong attention to detail and accuracy Ability to work independently and as part of a team, with excellent interpersonal skills Additional Information: Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications.
The salary range for this position is $56,000 - $67,000.
Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.
Applicants must be currently authorized to work in the United States on a full-time basis.
Application Instructions: Interested candidates are invited to apply online.
Please submit a cover letter, resume and four professional references when applying.
The review of applications will begin immediately and continue until the position is filled.
State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.
ny.
gov.
Category: Professional Positions Subscribe: Department: Diversity, Equity and Inclusion Locations: Albany, NY Posted: Oct 17, 2023 Closes: Open Until Filled Type: Full-time Position ID: 168456