Administrative Assistant 1/Administrative Assistant Trainee​ - ACCG 156823

OMH is looking for highly motivated and organized individuals who can work well independently and as part of a team.
Multitasking, customer service, and adaptability skills are the tools of success for this challenging and creative work environment.
Candidates who have experience with, or who have an interest in learning, MS Word, Outlook, Access, Excel, PowerPoint, Visio, and Adobe Acrobat are encouraged to apply.
​If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant to receive all of that and more! Who We Are: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year.
The Office of Mental Health (OMH) operates psychiatric centers across the State.
OMH also regulates, certifies and oversees more than 4,500 programs, operated by local governments and nonprofit agencies.
Our mission is to promote the mental health of all New Yorkers, with a particular focus on providing hope and recovery for adults with serious mental illness and children with serious emotional disturbances.
*What We Offer*: * NYS pension and retirement programs * Comprehensive medical, dental, and vision plans * Flexible spending accounts for health and dependent care * Paid time off, including thirteen paid holidays per year, personal leave, vacation leave, and sick leave What We Stand For: The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances.
Applicants with lived mental health experience are encouraged to apply.
OMH is deeply committed to supporting underserved individuals, organizations, and communities.
To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations.
A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency.
OMH is an equal opportunity/affirmative action employer.
*DUTIES DESCRIPTION*: Specific duties to be performed may include, but are not limited to the following: * Interacting in person, by phone, mail, and e-mail with a variety of individuals concerning Bureau activities and projects.
* Receiving, reviewing, and distributing incoming mail.
* Answering routine telephone calls and inquiries.
* Type correspondence and other documents.
* Forwarding or recording telephone calls to appropriate staff and screen visitors.
* Using various computer applications to prepare documents and reports and track data/processes as requested.
* Preparing a variety of reports, documents, spreadsheets, and correspondence using Word, Excel, and PowerPoint software.
* Maintaining paper and electronic filing systems.
*MINIMUM QUALIFICATIONS*: Six months of experience in administrative support, which includes use of office software (e.
g.
, email, word processing), provision of customer service, business writing, and/or office administration.
The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Candidates must possess adequate keyboarding skills (i.
e.
, the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
In addition, a two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, was approved effective October 31, 2019.
Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency.
All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.
Additional Comments: Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process.
The number of permissible telecommuting days for each employee will be determined by the current work demands/assignments, as well as program operational needs and employee performance/productivity, but may not exceed 50% telecommuting in a two-week payroll period.
Job Type: Full-time Pay: $46,306.
00 - $56,743.
00 per year Benefits: * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Parental leave * Professional development assistance * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * Albany, NY 12229: Relocate before starting work (Required) Work Location: In person